# Floorplans

> Upload PDF floorplans, place your assets on them as pins, and give technicians a visual way into the asset registry.

Source: https://app.assetlab.ca/docs/asset-management/floorplans

Floorplans turn the drawings you already have into a navigation layer: upload the PDF, place the assets that matter on it, and a tap on the drawing opens the record.

## Uploading a floorplan

Under **Assets → Floorplans**, floorplans attach to a **building** (or a site for grounds-level plans). Upload a PDF - a floor per file works best. Multi-page PDFs are supported; each page can be its own level, and you can reorder floors so the list matches the building.

Good candidates: architectural floor plans, mechanical room layouts, site plans, roof plans (great for RTU-heavy buildings).

## Placing assets

In the floorplan editor, the asset sidebar lists the building's assets in three buckets - **unplaced**, **placed on this plan**, and **placed on other floorplans** - so coverage is always visible. Drag an asset onto the drawing to pin it where it physically sits; dragging a row that's part of a selection drags the whole selection at once.

Each pin links to its asset: hover shows the label, a click opens the record. The unplaced list doubles as your to-do - an empty one means every asset in the building has a home on a drawing.

> [!tip] Start with mechanical and electrical rooms. That's where a visiting contractor or a new technician actually needs "what am I looking at?" answered.

## Regions

You can draw labelled **polygon regions** on a plan - a wing, a rink, a suite, a mechanical zone. Regions do two things:

- A pin dropped inside a region is **automatically tagged with it**, so placements carry area context without extra clicks.
- Region labels ride into the **PDF export**, so the printed plan reads the way the building is actually talked about.

## Using floorplans in the field

- Tap a pin → see the asset, its open work orders, and its documents.
- Combined with [QR codes](/docs/asset-management/qr-codes), you get two paths to the same record: scan the machine, or find it on the plan.
- Work orders show their asset's floorplan, so dispatch can point at the drawing instead of describing a route through the basement.
- Plans export to PDF with the pins on them - a labeled mechanical-room map for the contractor's clipboard.

## Keeping plans current

Drawings age. When a renovation lands:

1. Upload the revised PDF as a new floorplan (keep the old one until pins are migrated).
2. Re-place the affected assets - the sidebar's placed/unplaced buckets make the gap obvious.
3. Archive the outdated plan.

## Related

- [Sites, buildings & locations](/docs/asset-management/locations) - the hierarchy floorplans live in
- [Documents](/docs/asset-management/documents) - for drawings that don't need to be interactive (details, schematics, spec sheets)